Virtual board meetings are now a permanent element of many companies’ board member and director engagement. While remote working was initially thought to be viewed as a temporary measure to help companies deal with the COVID-19 outbreak, it is now a feature that is integrated into the directors and board members’ engagement. It can take a while for boards to get comfortable and productive in virtual settings.
The most obvious challenge is that it can be difficult to create the same feeling of camaraderie and engagement in a virtual meeting like a face-to-face meeting. Incorporating interactive elements to meetings such as breakout sessions, quizzes or even a poll can help in breaking up long presentations and encouraging more participation. A second problem is that people who aren’t used to using teleconferencing or video conferences platforms may be scared of being online. This could lead to lower engagement levels than usual.
It’s crucial to choose a platform for technology that is simple to use for online board meetings. It’s beneficial to go through the technology before the meeting to ensure that everyone has the appropriate equipment and can participate without any problems. Limiting the length of online meetings may aid in preventing screen fatigue. People may be uncomfortable when looking at a computer for too long. A short agenda with estimated times for each item can help the chair manage the meeting and keep it moving.
https://justboardroom.com/7-tips-for-asking-for-a-meeting-availability/
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